Virtual Assistant Interview Tips: How to Impress Clients & Get Hired

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VA Interview Tips: How to Impress Foreign Clients and Get Hired

You found the perfect virtual assistant job. You submitted your resume. And now—you’ve landed an interview with a foreign client.

This is your chance to shine.

Whether it’s on Zoom, Skype, or Google Meet, your interview is where you prove you're not just skilled, but also professional, reliable, and ready to work with clients across the world.

Here’s a complete guide to help Filipino VAs prepare for interviews, answer common questions, and show up with confidence.

Before the Interview: How to Prepare Like a Pro

1. Research the Client or Business

Look up the client’s website, industry, and services. Read their About page, blog, or LinkedIn profile. Understanding what they do will help you speak their language during the interview.

2. Know the Job Description

Revisit the job post and highlight key responsibilities. Make a note of:

Tools or platforms mentioned (e.g., Shopify, Trello)

Tasks you’re expected to do (e.g., email management, graphic design)

Time zone and work schedule requirements

3. Prepare Your Tech Setup

A poor connection or messy background can ruin your first impression. Make sure to:

Test your internet speed

Use a headset with clear audio

Choose a quiet, well-lit space

Set up a clean virtual background if needed

4. Practice Answering Questions

You don’t need to memorize a script, but you should be ready to talk about your skills and experience clearly.

During the Interview: How to Show Confidence and Professionalism

1. Greet the Client Warmly

Start with a friendly greeting and a smile. Thank them for the opportunity.

“Hi, thank you so much for this interview. I’m excited to learn more about the role and how I can help your team.”

2. Speak Clearly and Calmly

Clients often check if you can communicate well. Speak slowly, stay calm, and avoid filler words like “uhm” or “like.”

If you don’t understand a question, it’s okay to ask politely:

“I’m sorry, could you repeat that?” or “Do you mean [paraphrased version]?”

3. Highlight Relevant Experience

Use examples to show how your skills match the job. Structure your answer like this:

What was the task

What tools you used

What the result was

Example:

“In my last role, I managed a Shopify store. I handled product uploads, order tracking, and customer emails. I used Trello to track tasks and helped reduce response times by 40%.”

4. Show You’re Reliable

Clients want VAs who are trustworthy. Mention your schedule, work ethic, and ability to meet deadlines.

“I work from a quiet home office with backup internet. I’m available 9 AM to 5 PM EST and I always update my clients daily.”

Common Interview Questions for VAs (and How to Answer)

1. Tell me about yourself. Keep it short and professional. Focus on your VA experience, skills, and goals.

2. What tools are you familiar with? Mention tools relevant to the job. Examples: Google Workspace, Canva, Trello, Slack, ChatGPT, Shopify, Calendly.

3. How do you manage time and deadlines? Talk about using calendars, checklists, or apps like Notion and Trello.

4. What would you do if a client is unresponsive? Explain that you would follow up politely and keep working on assigned tasks until further instructions.

5. Why should I hire you? Share what makes you different. Highlight your reliability, strong communication, or experience with similar clients.

What to Ask the Client (Yes, You Should Ask Questions Too)

Clients appreciate VAs who ask thoughtful questions. It shows you’re serious and detail-oriented.

Examples:

“What’s your preferred communication method and frequency?”

“Are there any tools or systems your team currently uses?”

“What would a typical day look like for this role?”

After the Interview: Leave a Lasting Impression

1. Say Thank You

Always end by thanking the client.

“Thank you for your time today. I’m really excited about the opportunity and I’d love to be part of your team.”

2. Send a Follow-Up Message

Send a short thank-you email or message within 24 hours. This simple gesture shows professionalism and reminds them of your interest.

Subject: Thank You – VA Interview Follow-Up
Hi [Client Name],
Thank you again for the opportunity to speak with you today. I really enjoyed learning more about your business and the VA role. Please let me know if you need anything else from me.
Best regards,
[Your Name]

Final Tips to Stand Out in VA Interviews

Be yourself, but professional

Speak confidently about your experience

Use examples, not just general answers

Show you’re organized and proactive

Prepare, but don’t over-rehearse

Remember: interviews are not about being perfect—they’re about being prepared, respectful, and easy to work with.

How to Build a Winning VA Resume

How to Find Virtual Assistant Jobs in 2025

What Makes a Good Virtual Assistant

👉 Ready to meet your next client? Join VA Bear and apply for interviews with vetted businesses hiring Filipino VAs.

VA Interview Tips: How to Impress Foreign Clients and Get Hired

VA Interview Tips: How to Impress Foreign Clients and Get Hired